How to send invoices and receive payments on Squarespace: A Complete Guide
For modern businesses, seamless financial management is now a must. So, if you’re a freelancer, small business owner, or creative entrepreneur using Squarespace, this guide will show you exactly how to create and send invoices, receive payments, and manage your entire billing workflow — all within your Squarespace website.
TL;DR:
You can now send branded invoices and get paid directly through your Squarespace site using its built-in invoicing tools. This guide walks freelancers and small business owners through setting up invoices, enabling payment options like Stripe and PayPal, automating recurring billing, and tracking client payments — all in one place. With added features like proposals, contracts, and project tracking, Squarespace helps streamline your entire client billing workflow.
Table of Contents
Why Should I Use Squarespace for Invoicing and Payments?
Squarespace is more than just a website builder. It also offers invoicing and payment tools that allow you to:
Send professional, branded invoices to clients
Accept secure online payments using Stripe, PayPal, Apple Pay, and Google Pay
Automate payment reminders and recurring billing
Monitor payments and client histories in one dashboard
These features make Squarespace a powerful option for service-based businesses and freelancers who want an all-in-one solution.
What Are the Key Features of Squarespace Invoicing?
Squarespace's invoicing tool includes:
Brand-Aligned Design: Customise invoices with your logo, colours, and fonts
Real-Time Payment Tracking: Know instantly when payments are received
Multiple Payment Options: Stripe, PayPal, Apple Pay, and Google Pay
Recurring Billing: Automatically invoice clients on a schedule
Integrated Platform: Manage proposals, contracts, and payments from one place
These features help streamline your client workflow, reduce manual admin, and ensure you stay professional.
How Do I Send Invoices on Squarespace? (Step-by-Step Instructions)
Step 1: Open Your Invoicing Dashboard
Log in to your Squarespace account. Go to the "Invoicing" section under your site’s dashboard. This is where you’ll manage all invoices, contracts, and proposals.
Step 2: Add or Select a Client
Choose an existing contact from your Squarespace Contacts list or add a new client manually.
Step 3: Create a New Invoice
Add your logo and custom branding
List the products or services provided
Set a due date and include late fee info if needed
Step 4: Choose Payment Methods
Let clients pay via:
Credit/debit card (via Stripe)
PayPal
Digital Wallet (Apple Pay / Google Pay)
Recurring payment options for subscriptions or retainers
Step 5: Send or Schedule the Invoice
Send immediately or choose a future send date
Enable automated reminders for unpaid invoices
What Happens After I Send an Invoice?
Squarespace’s dashboard makes tracking and managing sent invoices easy, as you can:
View payment status: Paid, pending, overdue
Automatically send reminders for overdue invoices
Sync invoices with related proposals and contracts
Analyse client payment history and revenue trends in the dashboard
What Else Can I Do with Squarespace’s Business Tools?
Besides invoicing, Squarespace also offers tools to support the full client lifecycle:
Proposals: Share project scope and pricing with clients
Contracts: Set terms and get digital signatures
Estimates: Provide pricing details before sending an invoice
Project Management: Keep all related documents organised by client or project
FAQs
Can Squarespace send recurring invoices automatically?
Yes. Squarespace supports automated recurring billing for services like subscriptions, retainers, or monthly projects.
Is Squarespace Invoicing free to use?
Invoicing features depend on your Squarespace plan. You may also pay transaction fees via Stripe or PayPal. Check the Squarespace pricing page for full details.
Can I track client payments?
Yes. Squarespace provides real-time invoice tracking so you know when it’s been viewed, paid, or overdue.
Can I use Squarespace Invoicing if I don’t sell products online?
Yes! Squarespace Invoicing is ideal for service-based businesses like consultants, designers, and freelancers. You don’t need an online store to send invoices or accept payments.
Does Squarespace send payment confirmation to clients?
Yes. When a client pays an invoice, Squarespace automatically sends them a confirmation email with payment details for their records.
Conclusion
Squarespace gives small business owners and freelancers the tools to handle invoicing, contracts, and payments in one platform. With professional branding, flexible payment options, and built-in automation, it’s a reliable solution for getting paid faster.
If you're ready to streamline your finances and manage clients more efficiently — start by logging into Squarespace and sending your first invoice today.
If you have any questions or need any help with your Squarespace website design, you can book a 1:1 consultation.
All work in this guide is provided ‘as-is’. Other than as provided in this agreement, this guide makes no other warranties, expressed or implied, and hereby disclaims all implied warranties, including any warranty of fitness for a particular purpose.
If you require professional advice, we recommend that you purchase the services of a developer.
